Comparing Popular Medical Store Software Solutions: Pros and Cons

Before we head to understanding the best Medical Store software in India, you need to understand why is it needed. Here’s why medical store software is essential for businesses now: 

Inventory management

Medical store software allows the user to monitor the level of stock constantly. It can record all the expired dates, batch numbers, and the number of stocks in all the medicines on the shelf. This feature fulfills your requirement for inventory management software.

Purchase and sales tracking

The software keeps track of every purchase made by the suppliers and each sale made to the patients/customers. With the help of this feature daily transaction management becomes easy compared to the traditional billing and invoicing system. This feature fulfills your requirement for Accounting Software.

Tax Management

Medical shops are subject to adhere to the tax regulations as well as the Goods and Services Tax (GST), just like any other business. The time-consuming calculations needed to prepare purchase and sales taxes are replaced by medical store software. This feature fulfills your requirement for GST Software.

Pricing and discounts

The software includes options to create standard and ad-hoc price lists for groups of medicines. Some of the basic features include the different rules and discounts associated with hospital pricing, senior citizen Pricing, etc. 

Customer management

The information about customers, their orders, and the frequency of purchases, makes it easy to deliver personalized service. Just like any basic CRM software, this feature helps the user to keep track of the customer database and purchase history.

Medical store management software is a complete package for any pharmaceutical distributor as well as for retailers. This single software can help in managing the customer information as well as the accounting and inventory which is a crucial part of a pharmaceutical business.

A solid medical store management or pharmacy management software should be capable of handling a variety of functions, including billing, inventory management, order management, accounting, and customer relationship management.

Here are the top five common pharmacy management software systems used by medical businesses in India.

Visual Chemist 

Visual Chemist is a pharmacy/medical store management software application to enhance operational efficiency. It has a strong inventory management system to ensure that all the medicines and any other medical products are noted. It creates product catalogs, modifies product information, works with multiple drugs/attacks/doses, and monitors expiry and MRP. 

Key Features: 

- Purchase Management: It supports vendors and purchase orders, facilitates comparison of quotations, management of received materials. It also tracks credit and debit notes from vendors. 

- Sales & Billing: Discounts and other payment mode support inc including online payments are supported by Visual Chemist. It produces system date-wise sales reports for evaluation.

- GST and Accounts: The software is fully GST compliant and also issues e-way bills. It has sub-modules for accounts receivable and payable, bank reconciliation, budget, and cash flow. 

- HR Management: It enables assigning of roles/permissions for the staff members and taking attendance through the biometric devices. It can also do payroll to offer salaries to employees.

- Barcode & Label Printing: It includes product label barcodes, shelf barcodes, and invoice barcodes. The software integrates with the respective barcode printers.

- Analytics & Reporting: Visual Chemist offers useful reports on sales, collection, tax, inventory, best-selling products/sellers, etc., on a daily, weekly, or monthly basis to support the managerial decision. 

Other features include location/warehouse management, customer relationship management, e-prescription connectivity, and a chemist shop mobile app. It can be installed in a company’s premises or it can be hosted on the internet. It increases efficiency and improves customer relations for the pharmacies. 

Caresoft Systems

Caresoft Systems medical store software is developed for pharmacies and medical store shops to handle different types of business tasks. It includes features like: 

- Inventory management: Managing pharmaceutical stock, generating purchase orders, supplier management, etc.

- Sales/billing: Completing purchase transactions, monitoring purchase details, creating purchase bills, and collecting payments from customers. 

- Workflow automation: Automating some of the processes like prescription handling and streamlining of the staff duties.

- Reporting/analytics: Knowledge of sales, sales performance, bestselling products, customer buying behaviour, stock status, etc. 

- Patient profiles/history: Personal customer information like name, address, phone number, medical history, prescription history, treatment plans, etc. subject to the local laws of data privacy in healthcare.

Its advantages also include better process control, inventory management, sales, and legal requirements. 

Halemind: 

Halemind is another top Medical Store software in the Indian market. It provides a wide range of features and simplifies your business operations. Halemind’s key features include: 

- Different packages for pharmacy and medical store management with modules for sales, inventory, accounts, GST, etc.

- It automates pharmacy activities like billing, stock control, expiry date of medicines, invoicing, accounts, and sales reporting.

- The software provides different options like bar-coded billing, price control, low stock notification, other notifications, purchase order processing, profitability reports, and integration with the online store. 

- You can implement Halemind software online or from different stores of a chain of pharmacies. 

- This can also assist in centralizing the control and monitoring through a single dashboard.

- It also includes batch-wise stock management, expiry date alert & tracking, stock adjustments, stock movement reports, etc.

Health Gennie 

Health Gennie is another best Medical Store software in India. It keeps records of the stock of medicine and medical equipment and lets the user make modifications when new stocks arrive or when the medicine and equipment are used. Health Gennie also notifies when quantity is low. It controls the expiration dates of products including medicines and alerts when an item is expiring soon. Key Features include: 

- Billing & Invoicing: Generates bills to the customers, monitors payments and controls receivables. It offers various billing techniques like cash, credit, insurance, etc. 

- Purchase & Order Management: Facilities for ordering directly to pharmaceutical firms, keeping records of vendors, and tracking the status of orders.

- Sales and Analytical Reports: Submits daily/monthly sales figures, the sales by product groups, products with low stock, financial statements etc. 

- Pricing Management: Maintains the pricing rules, sets desired margins, and monitors the changes in the prices of products. 

- Prescription Management: Maintains a record of previous prescriptions made by a customer, monitors prescription refill history, and notifies customers that their prescription is due for refill.

Health Gennie retains customer details like contact information. It lets you communicate with your customers through Short Message Service/ Email for marketing and other purposes like prescription refill reminders.

i-Medicare 

i-Medicare is a good Medical Store software system to manage retail medical stores. It has features like inventory control, sales, billing, customers, and reports. It minimizes paper-based documentation and offers detailed analysis in real time. Key features include: 

- Billing and Invoicing: It generates of an infinite number of bills, invoices, and expense/payment receipts. Calculates taxes automatically. Provides various invoice/bill formats.

- Inventory Management: Monitors current stock in different inventory locations, sets up low stock notifications, and updates stock on purchase, expiration, damage or sale. Allows categorizing products.

- Purchase Management: Provides control over suppliers and cost of products to have proper purchase control. Feature that allows you to create purchase orders. 

- Customer Relationship: Records all the purchases made by customers and their personal information for future promotions and incentives. Transfer data from one store or branch to another. 

- Multi-Store Management: Ease of access and control of several stores, branches, or warehouses of the medical shop.

- Reporting & Analytics: Integrated ‘real-time’ reports on inventory management, key suppliers/ customers, sales performance etc. for decision-making. Customized reports.

Conclusion:

There is no specific answer to what is the best medical store software in India, as no two medical stores are the same. See which software matches your business needs, costs, abilities, and progress. Also check for the software’s advantages in prescription automation, vendor and stock management, integration with accounting, analysis, security, and hardware compatibility. Compare the best options available and make the right choice!